Constitution & Bylaws
Article IV - Committees
(1) Standing Committees in General
A. The Association shall have six (6) standing committees which shall assist the Board of Directors in carrying out the management of the Association: The Executive Committee, the Elections Committee, the Membership Committee, the Conference and Trade Show Host Committee, the Communications Committee, and the Rules Committee.
B. The members of the Executive Committee shall be appointed as provided below. For committees other than the Executive Committee, unless otherwise provided below, the Board of Directors shall appoint a Director as the Chair of the committee, and the Chair of the committee shall select the remaining members of the committee from the membership list of the Association, for approval by the Board of Directors.
C. Committees shall meet upon call of the Board of Directors or the Chair of the Committee, review the activities of the Association in the Committees’ respective areas, and make recommendations to the Board of Directors for the Board's final approval (except in the case of the Executive Committee, which shall exercise the authority of the Board of Directors without the need for the Board’s final approval).
D. The Chair of each committee shall ensure that minutes of the committee meetings are taken and shall present a copy of the minutes to the Secretary within the two weeks following the meeting. Committee meetings shall be open to all members of the Board of Directors.
(2) Makeup and Purposes of Standing Committees
A. Executive Committee. Members of the Executive Committee shall be comprised of the President and two other Directors selected by the President, without the need for approval by the Board of Directors. The Executive Committee shall have and exercise the authority to act on behalf of the Board of Directors between regular meetings of the Board of Directors, provided that no action taken by the Executive Committee shall be contrary to the Bylaws or the Certificate of Formation. All action taken by the Executive Committee shall be reported to the full Board of Directors as soon as practical.
B. Elections Committee. Members of the Elections Committee shall be comprised of the Executive Director
(who shall be the Chair) and two voting members in good standing. Such two voting members shall be selected by the Executive Director and approved by the Board of Directors. The Elections Committee shall be responsible for conducting the annual election to fill vacant Board of Director positions.
C. Membership Committee. The Membership Committee shall consist of two members not currently serving on the Board, and a Chair who is a duly elected member of the Board of Directors. The Chair shall be responsible for conducting an annual membership drive on behalf of the Association.
D. Conference and Trade Show Host Committee. The Vice President shall serve as the Chair of the Conference and Trade Show Committee, unless otherwise determined pursuant to Section VI.2.D of these Bylaws.
The Vice President shall select a Co-Chair and the other members of the Conference and Trade Show Host Committee, to be approved by the Board of Directors, and who shall consist of those members necessary for planning, marketing, and conducting the annual Conference and Tradeshow. The Chair shall be responsible for selecting the site of the annual Conference and Tradeshow. When a site has been identified, the Committee shall appoint members to the following sub-committees: Educational Programming and Speakers, Conference Site and Hotel Accommodations, Food and Entertainment, Marketing and Communications, Golf Tournament, Transportation, Door Prizes and Giveaways and Trade Show Liaison.
E. Rules Committee. The Chair of the Rules Committee shall be the Executive Director. The Rules Committee shall regularly review the Certificate of Formation and Bylaws of the Association and may recommend changes or amendments to the Board of Directors. Any proposed business which affects the Certificate of Formation or Bylaws may be referred to the Rules Committee for report.
F. Marketing / Communications Committee. The Chair of the Marketing / Communications Committee shall be a Director appointed by the President. Membership of the committee can include a non-member website consultant. The Committee shall be responsible for all correspondence needed to provide members information on the Association’s activities and events and will assist in all efforts that promote the activities and purpose of the organization. The Committee shall also be responsible for gathering pertinent information about the Association and other parking and transportation related issues and placing these items into a newsletter to be provided to all Association members four (4) times each year. This newsletter shall be placed on the Association’s website.
(3) Additional Committees
The Board of Directors may from time to time designate and appoint additional standing or temporary committees by majority vote of the Board of Directors. Such committees shall have and exercise such prescribed authority as is designated by the Board of Directors. The Directors may authorize these committees to exercise any powers, responsibilities, and duties consistent with the Certificate of Formation and these Bylaws.